Who we are:

The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety, and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning.

The Administrative Secretary will provide administrative and secretarial assistance of a confidential and semi-complex nature to a Director or above. The ancillary services and support provided by an administrative department are critical to the overall operation of the University and its many academic departments.

You are:

• Able to communicate effectively orally and in writing in a professional, clear and concise manner.
• Able to maintain discretion and confidentiality of sensitive information.
• Optimistic and approachable when dealing with employees, students, faculty, and the public.
• Able to multi-task and appropriately prioritize responsibilities in a fast-paced environment, with strong focus and attention to details and meeting deadlines
• Organized and able to prioritize responsibilities in a fast-paced environment.
• Attentive to details and meeting deadlines.
• Able to work in a collaborative manner with peers and colleagues.

You will:

• Greet visitors and answers telephone calls. Assess nature of business and refers to appropriate individual or department.
• Format, keyboard and proofread correspondence, manuscripts, reports, charts, tables, and other documentation that may be required by the University in the course of business. Assemble attachments and correspondence.
• Review forms, correspondence and documentation to ensure completeness before distribution.
• Coordinate schedules and appointments, and make travel arrangements.
• Arrange conference calls, meetings, seminars, lectures, etc. and provide the requisite administrative, logistical and technical support.
• Attend meetings, take and transcribe notes as required.
• Prepare, process and maintain travel and expense reports
• Prepare appropriate documents for new employees hired into the department, including I-9 forms as required.
• Direct, delegate or demonstrate work to students.
• Prepare purchase and work orders.
• Photocopy, Fax, or Scan material.
• Sort and distribute mail
• Process forms and applications.
• Compose general correspondence and written material
• Assist with special events planning.
• Order and maintains inventory of supplies.
• Perform other duties as assigned.

You need:

· Experience working in higher education environment is preferred.

· A minimum of four (4) years of secretarial experience.

· Proficiency in Microsoft Word, Excel, PowerPoint and Outlook

· Ability to learn and acquire new data processing skills.

· Ability to type with speed and accuracy.

· Ability to gather, retrieve, organize, and synthesize data in a logical manner.

· Internet navigation skills.

· Good Customer Service skills.

What’s In It for You:

· Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs.

· Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program

· Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities

· Employee Discounts on products, services and educational opportunities

· Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year’s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable

*The University of New Haven is not a qualifying E-Verify employer and its use of E-Verify is limited to specific government projects. For that reason, candidates with STEP OPT authorization cannot be considered for employment.